Terms & Conditions
Please REview the Terms and Conditions in Detail before moving forward with registering for a Whole experience Retreat!
BY PAYING THE DEPOSIT, YOU AGREE TO THE FOLLOWING:
I acknowledge that a $500 non-refundable deposit is required to reserve my spot at the Whole Experience Retreat.
I agree to pay the two installments by each due date. See individual payment plan for details.
If payment of either the deposit or instalments are not received by the specified due date The Whole Experience Retreat reserves the right to cancel the reservation and retain the deposit and any money received prior to due dates. Any payment received 7-10 days late will incur a late fee of $100 USD.
2. Trip Insurance/Travel
I acknowledge and understand that I must retain travel insurance that includes sports activities and protects travelers in the event of trip cancellation. Please note that in general travel insurance must be purchased within two weeks of booking a reservation, check-in with your preferred insurance provider to ensure compliance. Upon check-in at the retreat we will require a copy of proof of insurance.
I acknowledge flight cost and transportation to and from the Whole Experience Retreat is not included in my tution fee and is my responsibility.
The Whole Experience Retreat can accept no responsibility for delay or cancellation of any flights, train, buses or other forms of transport
It is the client's responsibility to ensure that he/she has all the relevant travel documentation (passport, visa, outbound tickets) and arrives at the retreat on time
It is the client’s responsibility to check the reservation and ensure that the particulars contained therein are correct.
In the event you can no longer attend the retreat, you will forgo your non-refundable/ non-transferable $500 deposit. If the cancelation takes place at least 45 days prior to the retreat, any installments (not including the $500 non-refundable deposit), paid until that point can be transferred to another Whole Experience Retreat. The retreat must be attended within the calendar year of which the original retreat was booked. If the price point of the newly selected retreat is higher than the original retreat, the attendee will be required to pay the difference. If the price point is lower, no money will be refunded. If the attendee cannot find another retreat to attend within the calendar year, no money shall be refunded. If cancellation occurs less than 45 days prior to the retreat, no funds will be transferable to another retreat.
In the event of an act of god or other reason beyond our control that forces us to cancel a retreat. The Whole Experience Retreat will credit you the funds paid up until that date to be used at a future retreat. However, the Whole Experience Retreat will not compensate you for external costs such as airfare and other incidentals. This is why trip cancellation insurance is so imperative.
4. Accommodations/ Venue
I acknowledge that I have agreed to a shared room situation and will do my best to coexist with my roommate. Or I have paid additional funds to reserve a private bedroom (if availability permits).
I recognize that the Whole Experience Retreat will do their best to accommodate any dietary restrictions and housing requests I have. However, they do not guarantee that they will be able to address every need due to local/venue constraints. In the event I do not like the food or have the desire/need to order other food than what is being provided, that additional cost will not be covered by the Whole Experience.
While at the Whole Experience Retreat I will not hold Tameika Gentles or Whitney Gee responsible for any injuries or grievances that I may have against the venue or any additional services I receive during my time at the Whole Experience Retreat.
I acknowledge that I am held responsible to compensate for any damage I cause to the contents and/or furnishing of the premise during my stay. Except for general wear and tear.
I shall not use the property except for permitted use and shall not use the property for any offensive, noisy, dangerous, illegal, entertainment, immoral or improper purposes. I shall not do anything which may be a nuisance or detract from the positive environment of The Whole Experience Retreat and its guests, staff or owners.
The Whole Experience Retreat accepts no liability for loss, damage, injury or illnesses which may be received during the client’s stay or travelling to and from the Retreat.
The Whole Experience Retreat reserves the right at its sole discretion to terminate use of the property or any of its facilities by the client in the event of any breach of these terms and conditions. The client will be required to vacate the property and The Whole Experience Retreat shall not refund payment or accept any consequential liability damages or loss.
5. Photo Release
I understand that Tameika Gentles and Whitney Gee may use photographs taken during the retreat for promotion and advertisement purposes. I provide The Whole Experience Retreat and it’s coordinators the absolute right and permission to use these pictures/images for any lawful promotion, advertising or marketing purposes.
6. Physical Activity/Wellness
I certify that the questions outlined on the PAR-Q form are true and complete to the best of my knowledge. I acknowledge medical clearance has been attained if I have answered “Yes” to any of the questions on the PAR-Q form. I understand and agree that it is my responsibility to inform Tameika Gentles and Whitney Gee of any conditions or changes in my health, now and ongoing, which might affect my ability to exercise safely and with minimal risk of Injury.
I understand that I am not obligated to perform nor participate in any activity that I do not wish to do, and that it is my right to refuse any participation outlined in my training program. I understand that should I feel lightheaded, faint, dizzy nauseated, or experience pain or discomfort, I am to stop the activity and inform my trainers.
I understand the results of any fitness program and meal plan cannot be guaranteed and my progress depends on my effort and cooperation in and outside of the sessions.
I recognize that it is my responsibility to notify the Whole Experience of all food allergies. I will also bring all necessary precautions for any condition I may have. This could include an Epinephrine pen for allergies and/or any necessary medication.
I am aware that I will be working out outside in humid and hot climates. I will speak to my doctor if I have concerns about any preexisting conditions and working out in extreme climates. I recognize it is my responsibility to sit out if necessary and I am empowered to do so.
By paying this deposit, I acknowledge that engaging in physical activity may lead to serious or disabling injury, even death. I understand that all activities in any exercise program are optional, and I may stop at any time. I release Tameika Gentles and Whitney Gee from any liability for any injury which I may suffer whilst participating in any activities however otherwise caused. I have been advised and warned to obtain a wide-ranging and complete physical examination by a registered medical practitioner to confirm that I am fit and able to engage in all of the activities conducted during the Whole Experience Retreat. I acknowledge that I have read and understood all of the terms and conditions of this agreement prior to paying the deposit and that the information it contains is true and correct.
I assume with full knowledge the dangers of my participation in fitness activities and do so at my own risk